Effective Date: January 1, 2025

​

Leading Medical Services, LLC
Indianapolis, IN – United States

At Leading Medical Services, LLC (“we,” “our,” or “us”), we are committed to protecting the privacy and confidentiality of personal, medical, and financial information entrusted to us by our clients, their patients, and our business partners. This Rights and Privacy Policy outlines how we collect, use, disclose, and protect information in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), other applicable U.S. laws, and relevant international data protection regulations.

​

1. Information We Collect

We may collect and process the following types of information:

• Personal Information: Names, addresses, contact information

• Protected Health Information (PHI): Medical records, treatment details, insurance information, and other health-related data

• Financial Information: Billing records, payment history, account details

• Employment Information: For clients using HR, payroll, or staffing services

​

2. Use of Information

We use collected information solely for the purposes of:

• Providing medical billing and practice management services

• Ensuring compliance with healthcare regulations

• Processing payments and reimbursements

• Conducting audits, reporting, and account reconciliations

• Offering HR, staffing, and educational support services

• Enhancing service quality and performance

​

3. Disclosure of Information

We do not sell or rent personal or medical information. We may share information only:

• With authorized individuals or entities as necessary to carry out our services

• With business associates and vendors under strict confidentiality agreements

• As required by law or in response to legal obligations such as subpoenas or court orders

• With consent, where legally required, for any other purpose

​

4. Patient Rights Under HIPAA

Patients whose information we manage have the right to:

• Access and request copies of their health information

• Request corrections to their medical records

• Request restrictions on certain uses or disclosures of their information

• Receive an accounting of disclosures

• File a complaint if they believe their rights have been violated

To exercise any of these rights, patients should contact their healthcare provider directly. We process information only on behalf of covered entities.

​

5. Data Security

We implement administrative, physical, and technical safeguards to protect all sensitive information from unauthorized access, disclosure, alteration, or destruction. These include:

• Encrypted data storage and transmission

• Secure access controls and authentication

• Regular audits and compliance reviews

• Ongoing employee training on data protection and HIPAA compliance

​

6. International Compliance

For international clients or data subjects outside the United States, we follow applicable local data protection laws, including GDPR where relevant. Personal data transferred internationally is protected by contractual safeguards and encryption technologies.

​

7. Updates to This Policy

We reserve the right to update this Rights and Privacy Policy at any time. When changes are made, the revised policy will be posted on our website with the updated effective date.

 

8. Contact Information

If you have any questions or concerns about this policy or our data practices, please contact:

Leading Medical Services, LLC
Indianapolis, IN
Email: [Insert Contact Email]
Phone: [Insert Phone Number]

​

Disclaimer: This policy is intended for general informational purposes and does not constitute legal advice. Please consult with legal counsel to tailor this document to your specific operational and regulatory needs.